Warning lights
Signals from the annual accounts, the CBE and the Official Gazette, each with its threshold and source. No score, no verdict.
-
Shrinking team NBB
FTE fell two years in a row, from 22.1 to 19.
-
Busy address KBO
56 other companies have their registered office at the same address; threshold 10.
Financials
Financial year 2025
Systemat Document Solutions from Lasne, company number BE0891633797, closed financial year 2025 with a result of € 21,718 after tax. For that financial year Systemat Document Solutions recorded a gross margin of € 1.8 million and equity of € 52,177. Compared with financial year 2024, the result moved from € 300,873 to € 21,718. The company is profitable. The buffer is growing. High debts against a small own buffer. The most recent annual accounts were filed with the National Bank of Belgium on August 31, 2026.
€ 52,177
▲ € 271,718 vs 2024
Assets minus debts, by the books. What is left if everything were sold and paid today.
€ 21,718
▼ 93% vs 2024
Profit after tax over the fiscal year.
€ 430,779
▲ 57% vs 2024
Cash and bank balances on the last day of the fiscal year.
Stays in the company
No dividend for 2025. Retained profit grew to € -539,577.
People and assets in 2025
19
▼ 1.3 vs 2024
Average over the fiscal year, from the social balance sheet.
€ 1.7 million
▼ 5% vs 2024
€ 88,200 per full-time equivalent. Payroll staff only. What the director pays themselves is already netted into the gross margin and is not shown separately in the accounts.
€ 26,720
Book value of vehicles, furniture and equipment.
Debts at end 2025
€ 818,189
Loans from banks and other lenders, long and short.
€ 656,954
▼ 71% vs 2024
Supplier invoices still open on the last day of the fiscal year.
€ 170,175
▼ 53% vs 2024
Taxes, VAT and social contributions still to pay.
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| 2022 | 2023 | 2024 | 2025 | Change 2024 → 2025 | |
|---|---|---|---|---|---|
| Revenue | € 13,861,507 | € 11,978,367 | € 11,325,886 | - | |
| Gross margin | - | - | - | € 1,782,685 | |
| Profit after taxes | € 187,817 | € -830,555 | € 300,873 | € 21,718 | ▼ 93% |
| Equity | € -1,970,113 | € -1,800,668 | € -219,541 | € 52,177 | ▲ € 271,718 |
| Total debts | € 4,706,123 | € 4,366,444 | € 2,718,186 | € 1,829,752 | ▼ 33% |
| Cash | € 69,438 | € 41,832 | € 273,723 | € 430,779 | ▲ 57% |
| Retained profit | € -2,031,613 | € -1,862,168 | € -561,295 | € -539,577 | ▲ € 21,718 |
| Bank debt | € 0 | € 0 | € 0 | € 818,189 | |
| Balance sheet total | € 2,736,010 | € 2,565,776 | € 2,498,645 | € 1,881,929 | ▼ 25% |
| Employees (FTE) | 26.2 | 22.1 | 20.3 | 19 | ▼ 1.3 |
Key figures of Systemat Document Solutions, fiscal years 2022 to 2025, from the annual accounts filed with the National Bank of Belgium.Next annual account (fiscal year 2026) expected before 31 July 2027.
What happened to Systemat Document Solutions?
What happened at Systemat Document Solutions in recent years, according to the Belgian Official Gazette, the CBE and the National Bank:
- Volura BV stepped down as director. NBB
- HI1 BV stepped down as director. NBB
- Herteleer CommV stepped down as director. NBB
- New annual accounts for financial year 2025: profit of € 21,718 (▼ 93% vs 2024). filed late Source: NBB ↗
- Volura BV became a director. NBB
- HI1 BV became a director. NBB
- Herteleer CommV became a director. NBB
- New establishment in Lasne. KBO
In short
From € 187,817 profit in 2022 to € 21,718 profit in 2025.
Paid € 9,874 in corporate taxes since 2022.
Best year ever: 2024, with € 300,873 profit.
On average € 93,800 of value added per employee in 2025.
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De Lijn 8 June 2026 New annual account 2025
filed on 8 June 2026
What was left
€ 20 k ▼ 91%
Money in the bank
€ 178 k ▼ 98%
Open the dossier →
NMBS 8 June 2026 New annual account 2025 What was left ▼ 80%
bpost 18 May 2026 New annual account 2025 What was left from loss to profit
Management
The stake of Systemat Holding, SPIE BELGIUM comes from that shareholder’s own annual accounts; small companies do not report their shareholders themselves.
Systemat Document SolutionsThe shares are held by Systemat Holding (100%) and SPIE BELGIUM (100%).
Directors
According to the 2025 annual accounts
Director · represented by Jef Stalmans
Also active at: BOSSUYT GROOTKEUKEN, Artdeco, Systemat Holding, SKY MAN INTERNATIONAL Holding, Steen Holding
since 2024 · until 2030
Director · represented by Oscar Van Hool
Also active at: BELFI, SKY MAN INTERNATIONAL, AXIS, Systemat Financial Solutions, BOSSUYT GROOTKEUKEN, Systemat Talent Solutions, Artdeco, Systemat Cloud Solutions +6 more
since 2024 · until 2030
Director · represented by Jens Herteleer
Also active at: BELFI, Systemat Financial Solutions, BOSSUYT GROOTKEUKEN, Systemat Talent Solutions, Systemat Cloud Solutions, Systemat Infrastructure Solutions, VYBOSS, Systemat Holding +2 more
since 2024 · until 2030
Shareholders
100%
100%
Participations
No participations in other companies reported.
Establishments
Establishment units
Physical locations of this company
Chaussée de Louvain 431 box C
1380 Lasne
Who else lives here?
A building full of entrepreneurs or one very busy letterbox? Another 56 companies are registered at this address.
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What is an establishment unit? An establishment unit is a geographically identifiable place where activities of the enterprise are carried out.
Details
- Company number
- 0891.633.797
- VAT number
- BE 0891.633.797
- Registered office
- Chaussée de Louvain 431 bus C, 1380 Lasne
- Names & denominations
- Systemat Document Solutions
- Enterprise type
- Rechtspersoon
- Legal form
- Public limited company
- Legal situation
- Normale toestand
- Start date
- 27 August 2007
- Peppol
- Active · Active since 1 Jan 2001
- Activities · NACE
Groothandel in kantoor- en schoolbenodigdheden
Overige diensten op het gebied van informatietechnologie en computer
Overige activiteiten in verband met computers
Verhuur en lease van kantoormachines, inclusief computers
Verhuur van kantoormachines en computers